Welcome to the Online Exhibitors Manual for the 3rd EAGE Global Energy Transition Conference & Exhibition to be held in The Hague, The Netherlands from 7-9 November 2022. We are delighted that you have chosen to exhibit at our event.
Please read this manual carefully and make sure you meet all the deadlines; it can save you and the company the inconvenience and additional expense of late order surcharges. More information will follow in due time.
Please do not hesitate to contact us if you have any questions or require additional information.
Included in the Booth Package is: | NOT Included in the Booth Package is: |
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Make sure you fill out your company profile on the Exhibitor Portal. We will use your Company name for your booth’s fascia.
Deadline: 18 October 2022
Please use this order form to order from Gielissen.
Deadline: 18 October 2022
Note:
No constructive and/or dismantling work on stands or interiors will be permitted during the exhibition period from Monday, 07 November 2022, 08:00 to Wednesday 09 November 2022, 16:00.
Exhibitors may dismantle their stand between 16:00 to 17:00, Wednesday 09 November 2022. At the end of the dismantling period, the stand space should be left clean and free of adhesive tape.
Check your ‘Exhibitors Confirmation’ email. Did not receive it or couldn’t ind it? Contact us at exhibition@eage.org.
Complete your Company’s Profile. Read more about it below.
Submit Fascia Text form via your company profile.
Order all other extra items e.g. furniture, graphics etc. that you need from our supplier by 18 October 2022!
All exhibitors have the opportunity to complete their company profile. All details will be immediately visible in the online exhibitors list, so do not wait too long and complete your company profile today.
Your completed company details (contact name, email, and website) will be included in:
The deadline for completing and/or updating your company profile is 3 October 2022. After this date, your changes will only be visible online.
Stay safe and avoid Exhibitor scams; EAGE has appointed official suppliers for the 3rd EAGE Global Energy Transition Conference & Exhibition that are mentioned on the “Services” page on this website. In case of any doubt, please do not hesitate to contact us at exhibition@eage.org.
Build-up | 07:00 – 08:00 | Monday, 07 November 2022 |
Break down | 16:00 – 17:00 | Wednesday, 09 November 2022 |
The installation of electrical work by any person other than Gielissen and/or staff of The Hague Conference Center is expressly prohibited. No person other than a member of the contractor’s staff may alter or otherwise interfere with electrical installations. All wiring must comply with regulations as defined by The Hague Conference Center.
Participants are not permitted to switch a neighboring stand’s power on and/or off.
In case of emergency please use the (emergency) exits to leave the building.
The exhibition area is a secured area and only accessible with valid accreditation. EAGE expressly declines responsibility for any loss or damage that may befall the person or property of any exhibitor from any cause whatsoever.
Each exhibitor exhibits at his own risk.
EAGE and The Hague Conference Center, do not accept any responsibility for damage to, or loss of, any properties caused by Exhibitors or Contractors. Exhibitors are especially warned that all exhibits are the sole responsibility of the Company/Individual to whom they belong. Exhibitors must effect their own insurance against all risks. The strongest possible precautions against opportunist theft should be taken at all times.
EAGE is not responsible for any loss sustained by exhibitors from fire, theft, damage, or any other cause, or for personal injury or loss to or by any person employed by the exhibitor or any third party.
Exhibitors shall have no claim whatsoever against:
Exhibitors must not obstruct or disturb neighboring stands when showing slides, films, or videos, playing music, running machinery, or giving demonstrations. Laser shows are prohibited.
It is not permitted for exhibit staff to hand out any brochures, leaflets, commercial information, gifts or any other material in the aisles, or any other part of the premises, except for the exhibitors’ own stand.
Smoking inside the event venue is prohibited.
A basic booth cleaning service before the opening of the exhibition is included in the price of participation and will be provided automatically.
Please take note of the following:
Exhibitors are responsible for arranging the disposal of their waste during build-up, break down, and during the opening hours of the exhibition. This includes plastic that needs cutting away after build-up.
Any refuse left after build-up will be charged to the exhibitor.
Fascia text will be taken from your company profile.
Small packages can be sent to:
The Hague Conference Centre- New Babylon
Anna van Buerenplein 29
2595DA Den Haag
Please include EAGE Global Energy Transition Conference & Exhibition on the label. Packages should arrive on 04 November 2023.
In case of larger packages please send them to the loading dock. Please see the route and contact information for delivering goods at New Babylon fact sheet for important information.
If you would like to purchase AV Equipment and/or additional furniture, this is possible through Gielissen. Please us this order form.
Exhibitors are responsible for arranging the disposal of their waste during build-up, break down and during the opening hours of the exhibition. This includes plastic that needs cutting away after build-up.
Any refuse left after build-up will be charged to the exhibitor.
Everyone attending the 3rd EAGE Global Energy Transition Conference & Exhibition must be registered; we offer you two different ways:
Complimentary registrations included in your Booth Package:
For Voucher Registration please email the names of persons to be registered to exhibition@eage.org or to your account manager.
Please note that all exhibitors MUST register.
If you have used all your vouchers and want to register more people, please use the regular registration channel.
Stay safe and avoid Exhibitor scams; EAGE has appointed official suppliers for the 3rd EAGE Global Energy Transition Conference & Exhibition that is mentioned on the “Services” page on this website. In case of any doubt, please do not hesitate to contact us.
The European Association of Geoscientists and Engineers (EAGE) is a global professional, not-for-profit association for geoscientists and engineers with members active in over 100 countries and territories worldwide.