Sponsoring & Exhibition

Exhibition manual

Welcome to the Online Exhibitors Manual for the 4th EAGE Global Energy Transition Conference & Exhibition to be held in Paris, France from 15-17 November 2023. We are delighted that you have chosen to exhibit at our event.

Please read this manual carefully and make sure you meet all the deadlines; it can save you and the company the inconvenience and additional expense of late order surcharges.

Please do not hesitate to contact us if you have any questions or require additional information.

Build-up-in-the-exhibition-hall

Important Notice

Stay safe and avoid Exhibitor scams; EAGE has appointed official suppliers for the 4th EAGE Global Energy Transition Conference & Exhibition that is mentioned on the “Services” page on this website. In case of any doubt, please do not hesitate to contact us.

General Information

Palais des Congrès d’Issy

When you arrive at the Palais des Congrès d’Issy, you are immediately struck by its Art Deco style of the 1930s. In the heart of the very dynamic town of Issy les Moulineaux, renowned for its business center, the Palais des Congrès d’Issy is a spectacular venue. Take a virtual tour to explore the venue.

Address:

25 Avenue Victor Cresson 92130 Issy-les-Moulineaux

Getting to Palais des Congrès de Paris

By Air

From Roissy-Charles de Gaulle airport – 50 minutes by taxi: 

RER B towards Saint-RĂ©my-lès-Chevreuse to Denfert – Rochereau, metro line 4 towards Porte de Clignancourt to Montparnasse – BienvenĂĽe, metro line 12 to Mairie d’Issy

From Paris-Orly airport – 30 minutes by taxi:

Orlyval to Antony, RER B towards AĂ©roport Charles de Gaulle to Denfert – Rochereau, metro line 4 towards Porte de Clignancourt to Montparnasse – BienvenĂĽe, metro line 12 to Mairie d’Issy

Orlybus to Montsouris – Tombe Issoire, tramway T3 direction Pont du Garigliano to Porte de Versailles, metro line 12 to Mairie d’Issy

Via Public Transportation

  • METRO

    Line 12, Mairie d’Issy stop – exit 1

  • RER

    Line C, Issy ville station

  • TRAMWAY

    T2 line, Issy-Val de Seine station

  • BUS

    Lines 123, 169, 190, 290, 323

  • VELO

    VĂ©lib’ station on Avenue Victor Cresson

Access to Exhibition Hall for Contractors’

The exhibition will take place in Salle Menand.

Freight

Exhibitors can have packages delivered to:

25 avenue Victor Cresson, 92130 Issy-les-Moulineaux, France

Include EAGE GET 2023 and your name on the package. Packages can ONLY be delivered on 14 November 2023 from 07:00 to 22:00 and a representative from your organization must be on site to receive.

Alternatively, you can contact Meritex International Ltd. to coordinate your freight to and from the event. Contact information can be found on the Offical Supplier tab.

Car Parking

Parking of participants is not possible within the grounds of the Palais des Congrès d’Issy.

We recommend parking at the nearby parking lot:

Parking Indigo HĂ´tel de Ville

60 Rue du Général Leclerc

92130 Issy-les-Moulineaux

Important Dates

Exhibition Schedule

Build-up (Space Only) Tuesday, 14 November 2023 07:00 – 22:00
Build-up (Booth Package) Tuesday, 14 November 2023 19:00 – 22:00
Build-up (Exhibitor early access to decorate/prep) Wednesday, 15 November 2023 08:00 – 08:30
Exhibition Open Hours Wednesday, 15 November 2023 to Friday, 17 November 2023 08:30 – 18:00
Icebreaker Reception (Exhibition Open) Wednesday, 15 November 2023 17:00 -19:00
Breakdown Friday, 17 November 2023 18:00 – 22:00
*Time schedule subject to changes

Construction and/or Dismantling during Exhibition Period

No constructive and/or dismantling work on stands or interiors will be permitted during the exhibition period from Wednesday, 15 November 2023, 08:00 to Friday, 17 November 2023, 18:00. Booth Package Exhibitors may dismantle their stand between 18:00 to 19:00, Friday, 17 November 2023. At the end of the dismantling period, the stand space should be left clean and free of adhesive tape. Space Only Exhibitors may dismantle their stand between 18:00 to 22:00, Friday, 17 November 2023.
Stand Information

Booth Package

Included in the Booth Package is:NOT Included in the Booth Package is:
  • White wall panels (height 250 cm)
  • 1 mains connection, incl. normal electricity consumption
  • Socket outlet
  • A fascia with name board, including black regular lettering on the open sides of the booth, in a standard style
  • Graphics
  • Carpet (venue has finished wood floors in exhibition space)
  • Furniture
  • Materials (e.g. scissors, tape, blu tack, pins) needed to build/decorate booths
  • Additional electrical accessories (e.g. adaptors, wire extensions)
  • AV Support

Note:

  • It is prohibited to drive screws, nails, etc into the shell scheme panels, no wall panel may be damaged.
  • Your shell scheme stand will be ready for decorating on Tuesday, 14 March 2023, at 19:00hrs.
  • If aisles are blocked or neighboring exhibitors complain, EAGE Events B.V. reserves the right to interrupt or impose time restrictions on demonstrations, etc.

 

Fascia

Make sure you fill out your company profile on the Exhibitor Portal. We will use your Company name for your booth’s fascia.

Deadline: TBD

 

Space Only

Included in Space Only:NOT Included in Space Only:
  • Space on the exhibition floor to build your custom stand
  • Stand structure
  • Electricity consumption and connection
  • Graphics
  • Furniture
  • Materials (e.g. scissors, tape, blu tack, pins) needed to build/decorate booths
  • Additional electrical accessories (e.g. adaptors, wire extensions)
  • AV Support
  • All exhibitors having booked as “Space Only” MUST submit a copy of the stand design to the EAGE Exhibition Team for evaluation and approval no later than 16 October 2023. Please submit a clear sketch with measurements and a scaled floor plan (in meters), or a model plus a scaled drawing. This information should contain the name and address of the stand building contractor. Failure to provide a stand design for approval will result in the exhibitor not having permission to build.
  • Stand design will be checked by EAGE on, amongst others, the following points:
    • Joint Stand Walls:When you do not have an island booth you are requested to put in walls to divide your space from your neighbors.
    • 50cm Inward Rule for Walls:Walling on the aisle sides is not allowed. Walls need to be at a minimum distance of 50cm from the aisle.
    • Overhang: no part of any booth exhibit may overhang any gangway or exceed the booth boundary space rented
    • Rigging and Banners: RIGGING OF BANNERS IS NOT POSSIBLE FOR THIS VENUE.
    • Stand designs can not exceed 3.5 m in height.
  • EAGE and Palais des Congrès d’Issy-les-Moulineaux & Viparis SAS reserve the right to stop the building work at any time of any stand that is not fulfilling all rules specified in the rules and regulations.
  • Walls and/or exhibits with unfinished backs or sides that are visible to neighboring stands must be made presentable. Moreover, it is not allowed to use the walls of any adjacent space for any purpose. 
  • Multi-storey stands are not permitted.

Island Stands

These stands have aisles on all sides. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed. The approved height is 250 cm, including raised platforms.


Corner/Head Stands

These peninsula stands have aisles on two or three sides. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed.


Middle Stand

These stands only have an aisle on one side. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed.

EAGE and Palais des Congrès d’Issy-les-Moulineaux & Viparis SAS reserve the right to stop the building work at any time of any stand that is not fulfilling all rules specified in the rules and regulations.


Stand Builders

All construction material and waste during the build-up and breakdown periods must be removed from the site by the stand builder/contractor after each of these periods.


Construction Height

  • The general construction height of the shell scheme stands is 2.50 meters.
  • No other feature or exhibit elsewhere on the stands may exceed this height.
Rules & Regulations

Venue Rules & Regulation

Build-up & Breakdown Periods

Fire Safety Regulations must be adhered to at all times. Please review the Safety Specifications Manual from the Palais des Congrès d’Issy, which can be found on the Downloads tab.

For Space Only: Installers, exhibitors, and their suppliers must provide the building’s Fire Safety Officer with reaction-to-fire reports for the materials used or valid fireproofing certificates.

The installation of electrical work by any person other than the appointed supplier is expressly prohibited. No person other than a member of the contractor’s staff may alter or otherwise interfere with electrical installations. All wiring must comply with regulations as defined by the Palais des Congrès d’Issy.

 

Exhibition Open Period

Fire Safety Regulations must be adhered to at all times. Please review the Safety Specifications Manual from the Palais des Congrès d’Issy, which can be found on the Downloads tab.

Participants are not permitted to switch a neighboring stand’s power on and/or off.

 

Health, Safety & Environment

EAGE expects all involved in the build-up, show days, and breakdown of the exhibition at all levels, to comply with their legal duties. This includes cooperating with us on health and safety matters and taking care of their own health and safety and that of others, whether from within or from outside the company, who may be affected by their actions.

For safety reasons, we advise everyone to wear safety shoes during the build-up and breakdown of the exhibition.

If your stand is by, or on the route to, an emergency exit or the aisle must be clear.  Anything left there will be removed by the cleaning team. Please ensure that your team is briefed accordingly.

In case of an emergency, please contact the nearest security guard.

Use the (emergency) exits to leave the building.

  • Always put your own safety first
  • Always follow the instructions given by emergency services
  • Stay calm and prevent panic

First aid and emergency medical personnel will be onsite. In case of a medical emergency or first aid need contact the nearest security guard, host, or EAGE team member.

 

EAGE Rules & Regulation

Security

The exhibition area is a secured area and only accessible with valid accreditation. EAGE expressly declines responsibility for any loss or damage that may befall the person or property of any exhibitor from any cause whatsoever.


Insurance

Each exhibitor exhibits at his own risk.

EAGE and Palais des Congrès d’Issy-les-Moulineaux & Viparis SAS, do not accept any responsibility for damage to, or loss of, any properties caused by Exhibitors or Contractors. Exhibitors are especially warned that all exhibits are the sole responsibility of the Company/Individual to whom they belong. Exhibitors must effect their own insurance against all risks. The strongest possible precautions against opportunist theft should be taken at all times.

EAGE is not responsible for any loss sustained by exhibitors from fire, theft, damage or any other cause, or for personal injury or loss to or by any person employed by the exhibitor or any third party.

Exhibitors shall have no claim whatsoever against EAGE and/or Palais des Congrès d’Issy-les-Moulineaux & Viparis SAS.

EAGE will not be liable for any financial loss incurred by the exhibitors resulting from the cancellation or curtailment of the exhibition for any reason whatsoever.


Non-smoking

Smoking inside the venue is prohibited.


Booth Management

  • Stands must remain open, with exhibits on display and booth personnel on duty during opening hours;
  • Canvassing in the aisles and public areas of the building and its environment is expressly prohibited;
  • Emergency exits, signs indicating exits and access to rooms housing technical facilities must not be blocked or obstructed in any way by the exhibition booths or exhibits;
  • Fire alarm equipment, hydrants, fire extinguishers and signs indicating such equipment should not be removed or obstructed in any way;
  • No part of any booth exhibit may overhang any aisle or exceed the boundaries of the booth space rented.
  • All sides of shell scheme booths bordering on aisles are open.
  • At those sides of the booths no walling is allowed.


Noise Level

Exhibitors operating sound-producing equipment must keep the sound at a reasonable volume, of which a sound level of 60 decibels or more (measured at the corner of the stand) will not be exceeded, in order to avoid disturbing other exhibitors. Public address systems, laser shows, radio broadcasts and other devices used solely to attract attention by sound are prohibited. EAGE reserves the right to regulate and/or restrict any sound.

It is not permitted for exhibit staff to hand out any brochures, leaflets, commercial information, gifts or any other material in the aisles, or any other part of the premises, except for the exhibitors’ own stand.


Non-smoking

Smoking inside the venue is prohibited.


Important Notice

Stay safe and avoid Exhibitor scams; EAGE has appointed official suppliers for the 4th EAGE Global Energy Transition Conference & Exhibition that are mentioned on the “Services” page on this website. In case of any doubt, please do not hesitate to contact us at exhibition@eage.org.

  • If you receive an offer to purchase EAGE’s delegate list, note that this is a scam as we do not sell our delegate list;
  • If you are contacted by any hotel agency, note that we do not work with a booking agent for this event;
  • If you receive a document with our name or the name of our event(s) listed that offers advertising space on the Fair Guide website or in their directories, please do not sign the form unless you have carefully read and understood the terms contained in the small print. We have no association with this company, nor have we authorized them to use our name or trademark.
Official Suppliers

Cleaning

Exhibitors are responsible for cleaning their own stands.

Please take note of the following:

Exhibitors are responsible for arranging the disposal of their waste during build-up, break-down, and during the opening hours of the exhibition. This includes plastic that needs cutting away after build-up.

Any refuse left after build-up will be charged to the exhibitor.


Graphics, Furniture, AV, Cleaning, Electricity (usage and hookup), Internet, and Floral

VIPARIS is the Exhibition Services provider for GET 2023. Visit their webshop to order additions to your Booth package, as well as electrical hookup for Space Only.

VIPARIS GET 2023 Web Shop

When prompted to “Select your space”, choose MENAND ROOM.

 

Freight

Meritex Internation Ltd.

Contact them at: +44 1392 454 999 or rasa@meritex.co.uk

  • If you receive an offer to purchase EAGE’s delegate list, note that this is a scam as we do not sell our delegate list; 
  • If you are contacted by any hotel agency, note that we do not work with a booking agent for this event;
  • If you receive a document with our name or name of our event(s) listed which offers advertising space on the Fair Guide website or in their directories, please do not sign the form unless you have carefully read and understood the terms contained in the small print. We have no association with this company, nor have we authorized them to use our name or trademark. 

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