Welcome to the Online Exhibitors Manual for the 4th EAGE Global Energy Transition Conference & Exhibition to be held in Paris, France from 15-17 November 2023. We are delighted that you have chosen to exhibit at our event.
Please read this manual carefully and make sure you meet all the deadlines; it can save you and the company the inconvenience and additional expense of late order surcharges.
Please do not hesitate to contact us if you have any questions or require additional information.
Stay safe and avoid Exhibitor scams; EAGE has appointed official suppliers for the 4th EAGE Global Energy Transition Conference & Exhibition that is mentioned on the “Services” page on this website. In case of any doubt, please do not hesitate to contact us.
When you arrive at the Palais des Congrès d’Issy, you are immediately struck by its Art Deco style of the 1930s. In the heart of the very dynamic town of Issy les Moulineaux, renowned for its business center, the Palais des Congrès d’Issy is a spectacular venue. Take a virtual tour to explore the venue.
Address:
25 Avenue Victor Cresson 92130 Issy-les-Moulineaux
From Roissy-Charles de Gaulle airport – 50 minutes by taxi:
RER B towards Saint-Rémy-lès-Chevreuse to Denfert – Rochereau, metro line 4 towards Porte de Clignancourt to Montparnasse – Bienvenüe, metro line 12 to Mairie d’Issy
From Paris-Orly airport – 30 minutes by taxi:
Orlyval to Antony, RER B towards Aéroport Charles de Gaulle to Denfert – Rochereau, metro line 4 towards Porte de Clignancourt to Montparnasse – Bienvenüe, metro line 12 to Mairie d’Issy
Orlybus to Montsouris – Tombe Issoire, tramway T3 direction Pont du Garigliano to Porte de Versailles, metro line 12 to Mairie d’Issy
Line 12, Mairie d’Issy stop – exit 1
Line C, Issy ville station
T2 line, Issy-Val de Seine station
Lines 123, 169, 190, 290, 323
Vélib’ station on Avenue Victor Cresson
The exhibition will take place in Salle Menand.
Exhibitors can have packages delivered to:
25 avenue Victor Cresson, 92130 Issy-les-Moulineaux, France
Include EAGE GET 2023 and your name on the package. Packages can ONLY be delivered on 14 November 2023 from 07:00 to 22:00 and a representative from your organization must be on site to receive.
Alternatively, you can contact Meritex International Ltd. to coordinate your freight to and from the event. Contact information can be found on the Offical Supplier tab.
Parking of participants is not possible within the grounds of the Palais des Congrès d’Issy.
We recommend parking at the nearby parking lot:
Parking Indigo Hôtel de Ville
60 Rue du Général Leclerc
92130 Issy-les-Moulineaux
Build-up (Space Only) | Tuesday, 14 November 2023 | 07:00 – 22:00 |
Build-up (Booth Package) | Tuesday, 14 November 2023 | 19:00 – 22:00 |
Build-up (Exhibitor early access to decorate/prep) | Wednesday, 15 November 2023 | 08:00 – 08:30 |
Exhibition Open Hours | Wednesday, 15 November 2023 to Friday, 17 November 2023 | 08:30 – 18:00 |
Icebreaker Reception (Exhibition Open) | Wednesday, 15 November 2023 | 17:00 -19:00 |
Breakdown | Friday, 17 November 2023 | 18:00 – 22:00 |
Included in the Booth Package is: | NOT Included in the Booth Package is: |
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Note:
Make sure you fill out your company profile on the Exhibitor Portal. We will use your Company name for your booth’s fascia.
Deadline: TBD
Included in Space Only: | NOT Included in Space Only: |
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Island Stands
These stands have aisles on all sides. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed. The approved height is 250 cm, including raised platforms.
Corner/Head Stands
These peninsula stands have aisles on two or three sides. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed.
Middle Stand
These stands only have an aisle on one side. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed.
EAGE and Palais des Congrès d’Issy-les-Moulineaux & Viparis SAS reserve the right to stop the building work at any time of any stand that is not fulfilling all rules specified in the rules and regulations.
Stand Builders
All construction material and waste during the build-up and breakdown periods must be removed from the site by the stand builder/contractor after each of these periods.
Fire Safety Regulations must be adhered to at all times. Please review the Safety Specifications Manual from the Palais des Congrès d’Issy, which can be found on the Downloads tab.
For Space Only: Installers, exhibitors, and their suppliers must provide the building’s Fire Safety Officer with reaction-to-fire reports for the materials used or valid fireproofing certificates.
The installation of electrical work by any person other than the appointed supplier is expressly prohibited. No person other than a member of the contractor’s staff may alter or otherwise interfere with electrical installations. All wiring must comply with regulations as defined by the Palais des Congrès d’Issy.
Fire Safety Regulations must be adhered to at all times. Please review the Safety Specifications Manual from the Palais des Congrès d’Issy, which can be found on the Downloads tab.
Participants are not permitted to switch a neighboring stand’s power on and/or off.
EAGE expects all involved in the build-up, show days, and breakdown of the exhibition at all levels, to comply with their legal duties. This includes cooperating with us on health and safety matters and taking care of their own health and safety and that of others, whether from within or from outside the company, who may be affected by their actions.
For safety reasons, we advise everyone to wear safety shoes during the build-up and breakdown of the exhibition.
If your stand is by, or on the route to, an emergency exit or the aisle must be clear. Anything left there will be removed by the cleaning team. Please ensure that your team is briefed accordingly.
In case of an emergency, please contact the nearest security guard.
Use the (emergency) exits to leave the building.
First aid and emergency medical personnel will be onsite. In case of a medical emergency or first aid need contact the nearest security guard, host, or EAGE team member.
The exhibition area is a secured area and only accessible with valid accreditation. EAGE expressly declines responsibility for any loss or damage that may befall the person or property of any exhibitor from any cause whatsoever.
Each exhibitor exhibits at his own risk.
EAGE and Palais des Congrès d’Issy-les-Moulineaux & Viparis SAS, do not accept any responsibility for damage to, or loss of, any properties caused by Exhibitors or Contractors. Exhibitors are especially warned that all exhibits are the sole responsibility of the Company/Individual to whom they belong. Exhibitors must effect their own insurance against all risks. The strongest possible precautions against opportunist theft should be taken at all times.
EAGE is not responsible for any loss sustained by exhibitors from fire, theft, damage or any other cause, or for personal injury or loss to or by any person employed by the exhibitor or any third party.
Exhibitors shall have no claim whatsoever against EAGE and/or Palais des Congrès d’Issy-les-Moulineaux & Viparis SAS.
EAGE will not be liable for any financial loss incurred by the exhibitors resulting from the cancellation or curtailment of the exhibition for any reason whatsoever.
Smoking inside the venue is prohibited.
Exhibitors operating sound-producing equipment must keep the sound at a reasonable volume, of which a sound level of 60 decibels or more (measured at the corner of the stand) will not be exceeded, in order to avoid disturbing other exhibitors. Public address systems, laser shows, radio broadcasts and other devices used solely to attract attention by sound are prohibited. EAGE reserves the right to regulate and/or restrict any sound.
It is not permitted for exhibit staff to hand out any brochures, leaflets, commercial information, gifts or any other material in the aisles, or any other part of the premises, except for the exhibitors’ own stand.
Smoking inside the venue is prohibited.
Stay safe and avoid Exhibitor scams; EAGE has appointed official suppliers for the 4th EAGE Global Energy Transition Conference & Exhibition that are mentioned on the “Services” page on this website. In case of any doubt, please do not hesitate to contact us at exhibition@eage.org.
Exhibitors are responsible for cleaning their own stands.
Please take note of the following:
Exhibitors are responsible for arranging the disposal of their waste during build-up, break-down, and during the opening hours of the exhibition. This includes plastic that needs cutting away after build-up.
Any refuse left after build-up will be charged to the exhibitor.
VIPARIS is the Exhibition Services provider for GET 2023. Visit their webshop to order additions to your Booth package, as well as electrical hookup for Space Only.
When prompted to “Select your space”, choose MENAND ROOM.
Meritex Internation Ltd.
Contact them at: +44 1392 454 999 or rasa@meritex.co.uk
EAGE is the largest global community of research and industry geo-professionals dedicated to supporting a multi-disciplinary approach to the investigation of the Earth’s subsurface.