Submission Instructions

Wish to read more about the requirements and submission process? Scroll down for more information.

EAGE invites the presentation of new and original material in a range of multi-disciplinary topics in Geoscience and Engineering. The EAGE takes plagiarism very seriously. Therefore, if an extended abstract or paper, after careful review, examination and consideration, is rejected on the basis of plagiarism, ALL authors of the abstract/paper will be denied the opportunity for further abstract submissions for the following three years. Note that this means that NO abstracts/papers from ANY of the authors (as author or co-author on subsequent papers) will be accepted for ANY EAGE event (Annual Meeting or Workshop) for a period of three years starting on the date of the event for which the paper was originally submitted.

Titles should be short (max 16 words (or 127 characters), longer titles will be cut off) and relevant. Extended abstracts must be in English, original and not have appeared in any other publication.

A summary of the extended abstract (max. 200 words) must be submitted as well.

The body of the extended abstract needs to be four (4) full pages in length, paper size A4. Longer or shorter sized abstracts will not be included in the review process and therefore be rejected. The extended abstract should consist of text and appropriate figures supporting the key message. The text should contain at least one figure and references. Four pages of text alone are not acceptable.

Please do not use more than 1 column for text, do not frame the text, and upload the body of your extended abstract as one document with embedded figures.

A good extended abstract set in the conference template consists of an introduction, the main description of theory or method broken down as appropriate and illustrated with figures, conclusions, optional acknowledgements and references. It should reflect work that is actually completed at the time of submission and not plans or ideas that are still taking shape in the mind of the author or research that is still highly immature.

The extended abstract must concentrate in itself the essential information of the presentation: purpose, methods, results and conclusions. It should be an abbreviated, informative, accurate representation of the presentation and not a mere recital of the subjects to be covered.

The uploaded extended abstract must be in the conference template and in PDF (the portal will not accept other formats). Please make sure the document is not protected.
 

Template usage:

  • Start your extended abstract with a cover page, including the following:
    • The presentation title;
    • Authors and affiliations;
    • Summary (max 200 words).
  • Start the extended abstract on a new page;
  • Start the body text of your extended abstract directly under the conference logo;
  • Use font ‘Times New Roman 11pts’ with single line spacing. Set the alignment as justified and use the standard Word outline level (body text);
  • Do not add empty lines or modify the line space;
  • Use 2,54 cm (1”) for top, bottom, left and right margin;
  • Do not modify the template header and/or footer;
  • Include at least one graphic;
  • Include references.

 

The lay-out of the references should be consistent with the style guide for references in the First Break Author Guidelines. Please ensure every citation has a reference and vice versa.

Number the figures sequentially, according to their appearance in the text, and check that each figure is cited in the text.

Supply a short caption for each figure; more detailed discussion of the figure can be reserved for the text. Further information about the use of figure captions and figure numbering can be found in the First Break Author Guidelines.

Example of an extended abstract [PDF:438KB], by courtesy of G.D. Wach. Kindly note that this example does not include the mandatory cover page.

Your extended abstract will be uploaded in several steps in the portal.

Submission Deadline for the Technical Programme
Please note that the submission deadline is 1 September 2022 (23:59, CEST). The portal will close automatically after this deadline.

Changes after the submission deadline
Please note that it is not possible to make changes to the submission information or the uploaded extended abstract after the submission deadline (1 September 2022).

The Selection Committee will consider all extended abstracts submitted to the EAGE Head Office by the submission deadline. After reviewing and selecting the abstracts the sessions will be composed with the accepted papers to finalise the technical programme. Submitters will be informed if their paper is accepted or rejected via email.

Each extended abstract will be reviewed by at least 2 referees prior to the technical programme selection meeting. The selection process is no formality, on average 1 out of every 4 submitted extended abstracts is rejected!

Authors are required to indicate the topic under which their extended abstract should be evaluated by the review committee.

In case authors want to withdraw their presentation, please adhere to the deadline of 1 October 2022 (23:59, CEST).

Cancellations of presentations after the withdrawal deadline will be considered as a no-show and you risk being disqualified from presenting at all EAGE events for the next 3 years.

Please keep in mind that only extended abstracts that have been presented will be (remain) available on EarthDoc. Withdrawn presentations and no-shows will not be uploaded or removed from  EarthDoc.

Please note: EAGE cannot be held liable for any loss, damage, direct, indirect or consequential damage as a result of withdrawal, removal or non-removal of the abstract in any way.

The accepted extended abstract is published on EarthDoc, which is an official EAGE publication, as submitted. Badly written extended abstracts not only reflect poorly on the authors, but also on the association. Many more people read the accepted extended abstracts than those attending the presentation. Therefore EAGE will only consider properly written and informative extended abstracts that are submitted in line with the template instructions.

Authors are encouraged to submit their material for publication in one of the journals of the association. Acceptance for the conference does not guarantee acceptance for publication in one of the journals.

The programme for Association and Cooperation in Earth Sciences (PACE) is funded by EAGE and supports individual geoscientists to participate actively in selected EAGE events. This support is available for accepted speakers who cannot obtain financial support from other sources.  With the PACE programme, EAGE strives to encourage the exchange of information and knowledge among the global geoscientific community.

Start submission process

Papers can be submitted via the online portal.
Please walk through the steps as outlined in the portal to submit your paper. You will need an EAGE account log in.

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